Beaver Country Day School - an independent day school located just outside of Boston - serving grades 6-12, seeks an Accounts Payable Coordinator. This is a full-time position reporting to the Chief Financial Officer.
Who We Are:
We are not your typical independent school. Education is not traditionally seen as forward-thinking. But that's not the case at Beaver. Across all departments and functions, we welcome change and seek feedback to continuously improve. Our "Launch, Test, Refine" mindset promotes flexibility, risk-taking, open-mindedness, and innovation. Our business is providing a future-focused education rooted in real-world context and experience, and our clients are our students.
Responsibilities:
The duties and responsibilities of this position include, but are not limited to, the following:
Run the full accounts payable cycle including review and approval of check and credit card requests, third-party payment processing, and weekly check runs.
Process employee reimbursements.
Collect and maintain vendor W-9s and certificates of insurance.
Serve as the main point of contact for vendors and payment processors.
Manage and process annual 1099s.
Serve as a key point of contact for the school’s credit card holders and oversee the submission of charges with proper documentation and support.
Manage petty cash distribution and reconciliations.
Train faculty and staff on processes and procedures related to our invoice and credit card expense management system.
Assist with the annual financial audit including tracking prepaid expenses and pulling AP invoices for the auditors.
Maintain organized business office files in adherence with document retention policies
Other projects/tasks assigned by the Controller or CFO.
Qualifications: Competitive candidates will demonstrate the following skills and mindsets:
Bachelor’s degree; degree in accounting preferred but not required.
Strong analytical & computation skills and high proficiency with technology, including Excel, Google Docs/Sheets, and accounting software, preferably Blackbaud Financial Edge.
Ability to communicate and work effectively with a variety of members of the community, including teachers, administrators, parents and students.
Commitment to the school’s needs, willingness to help at all levels to get the job done.
Must enjoy working in a youth-centered academic environment.
Flexibility and sense of humor.
Additional things to know:
Generous paid time off and benefits. For more information visit ourwebsite.
Breakfast and lunch provided, as well as coffee and snacks.
Free parking and close to the MBTA Green Line D.
Complete vaccination against COVID-19 is currently a condition of employment at the School. The School considers requests for exemption on medical or religious grounds on a case-by-case basis. The School’s COVID-19 and other policies are subject to change at any time.
