Reporting to the Manager, Cash Accounting, the Cash Accountant supports the functions of the central NU-RES Finance office within Northeastern University Research Enterprise Services (NU-RES) by providing organizational efficiencies and assisting with the oversight of financial operations and processes. The Cash Accountant provides support to the Manager, Cash Accounting by processing electronic payments and check deposits, and identifying, assigning, and applying incoming research payments in Banner Finance. Prepares and processes various journal entries for incoming payments, cash corrections, write-offs, Advancement payments, and grant closeouts. Manages the processing of internal invoices and payments between NU and KRI. Reviews payment discrepancies and reconciles payments for grant closeout; supports the review and resolution of bad debt; maintains and reconciles the payment log, research clearing accounts, and research Bank account.
The Cash Accountant provides assistance during audits, both internal and external, by obtaining supporting documentation for review by the Director, Research Accounting prior to submission to auditors. Prepares financial reports after monthly financial close to leadership team. Assists the NU-RES Finance leadership team with various projects as needed. Maintains system data on incoming payments within the financial system and payment logs in SharePoint. Works to document SOPs, makes recommendations on process improvements.
The Cash Accountant is expected to work in various electronic platforms and systems and must be technologically savvy. Must be able to use VPN and work completely electronically. The Cash Accountant must be able to navigate through the financial system (Banner) as well as the various grants systems and portals (various federal and non-federal sponsor Portals, SharePoint, Microsoft Teams, etc.) as required to perform their role.
The position is expected to foster consultative relationships as well as support a professional environment, providing award support and training to the university research community as needed. The Cash Accountant works with the Cash Manager and Director regarding fiscal compliance of cash management, AR monitoring and invoicing at Northeastern. The ability to create and maintain a culture of service, accountability and timeliness is essential. As a collaborative team member, the Cash Accountant supports the other members of NU-RES, interface with colleagues across organizational units such as NU-RES Administration, Accounts Payable, Procurement, Treasury Services, University Advancement, and Student Financial Services, and perform other duties as assigned.
A key success factor for this role is being current with respect to federal regulations as well as the ability to train others on the application of these regulations. This role must treat effective compliance as an equal priority, stay abreast of sponsor rules, regulations, and policy changes, as well as institutional best practices in research administration and finance. Participate in sponsored research initiatives and projects as assigned, as well as lead the adoption of best practices to promote continuous improvement making sure that the highest quality standards are met.
Northeastern is a global university and Provost Research supports its team working remotely. Remote locations and work schedules are determined based on operational needs and in consultation with Team members, consistent with university policies and guidance.
2-4 years or work experience required
Strong technical skills with MS Office 365 including Excel, Word, SharePoint, Outlook, Teams, as well as Adobe Acrobat and other analytical tools.
Demonstrated ability to work effectively in a team-oriented environment
Excellent analytical and problem-solving skills with a high attention to detail and organization
Excellent written and interpersonal communication skills with the ability to interact with management and senior leadership
Proven customer service skills
Knowledges and experience in finance and general accounting practices, standards and regulations
Experience in B2B accounting, accounts receivable, and working with Local and Federal agencies is preferred
Key Responsibilities & Accountabilities
40% - Payment Processing
Record, identify/assign, and apply incoming check and ACH/Wire payments; support the check deposit process. Identify payments through contract review, sponsor portals, and coordination with other departments. Prepare and process journal entries to claim incoming ACH and wire payments from Bank into the Research clearing account. Manage unidentified and unapplied payments, coordinate with other departments, and resolve non-research payments received in Research Bank. Maintain and reconcile the payment log, research clearing accounts and research bank account. Perform ongoing and retroactive review of unapplied payments for pending grant setups.
35% - Cash Accounting and Applications
Support cash applications in the Banner financial system. Manage the processing of internal invoices and payments between NU and KRI, ensuring compliance with internal controls. Prepare and process various journal entries for cash corrections, FFS cash applications, write-offs, Advancement payments, and grant closeouts. Work with analysts to identify and support sponsor refunds; manage refund requests with Accounts Payable, record refunds in the financial system and internal logs.
20% - Collections and Cash Reconciliations
Work with Analysts, Manager and Director to support collection efforts. Assist the team with researching payments and open AR follow-up. Support the review and resolution of bad debt, process write-offs. Review payment application discrepancies and reconcile payments for grant closeout.
5% - Operations, Audits and Special Projects
Support SOP and desk procedure development, make recommendations on process improvements. Support Management with audit requests, ad hoc assignments and reports as needed.
Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.